Expense Report Approval guide for JD Edwards

About the Expense Report Approval interface

This function allows the user to accept or reject an expense report.

The Expense Report Approval function allows the user to accept or reject an expense report. In the EnterpriseOne system, the Expense Report Approval application is P09E013, which can be accessed from the OneWorld Work Center. The corresponding dcLINK® interface is ND3N0913 (dcLINK Interface Expense Report Approval).

Name	Function name	Description
DD3N0913		dcLINK Interface Expense Report Approval
ND3N0913R		dcLINK Interface Expense Report Approval Reject
DD3N0913	dcLINKInterfaceExpenseRprtAccept; dcLINKInterfaceExpenseRprtReject	dcLINK Interface Expense Report Approval

The full name of this interface is ND3N0913 Expense Report Approval

This interface guide applies to the following JDE versions.

EnterpriseOne 9.0

Processing options

P09E013 Expense Report Approval does not use processing options.

Verify the processing

The Work Center (P012503|Work With Work Center) may be used to verify a dcLINK^® Interface Expense Report Approval transaction for accept and rejected expense reports.

Additional information

dcLINKInterfaceExpenseRprtReject will never be called standalone. Its only function is to add messages to the reject when called from dcLINKInterfaceExpenseRprtAccept.

Processing option data structure

Processing option data structure for DD3N4370 Held Purchase Order Release.

The interface retrieves these parameters by calling BD3N3103. They are passed back in the following data structure.

Name	Default values	R/O	Alias	Notes
cdcLINKActionCode_EV01			EV01	Not used.
cActionCode_ACTION			ACTION	Not used.
jdDateUpdated_UPMJ	(today)	X	UPMJ	Returned from GetAuditInfo if not passed in.
mnTimeUpdated_TDAY	(now)	X	TDAY	Returned from GetAuditInfo if not passed in.
szUserId_USER	(current user id)	X	USER	Returned from GetAuditInfo if not passed in.
szWorkStationId_JOBN	(current workstation id)	X	JOBN	Returned from GetAuditInfo if not passed in.
mnJobNumber_JOBS			JOBS	Not used.
szProgramId_PID	EP09E031	X	PID	Generally leave this blank and let it default in.
szVersion_VERS			VERS	Not used.
cSuppressErrMsg_EV01			EV01	Not used.
cErrorCode_ERRC			ERRC	Indicates an error condition. Set by program.
szErrorMessageKey_EKEY			EKEY	Holds EnterpriseOne error message number.
iDebugLevel_INT01		O	INT01	Leave blank except for debugging and testing purposes only. Higher numbers will show more debug dialog boxes. Leaving this blank or setting to “0” suppresses all debug dialog boxes. Do not leave a value greater than “0” in this field after initial setup and testing, as it will cause synchronous dialogs on the computer to pop up when the function is called.
mnEmployeeID_EMPLOYID		R	EMPLOYID	The address book number of the employee for whom the expense report is submitted.
szExpenseReportNo_EXRPTNUM		R	EXRPTNUM	A number that uniquely identifies an expense report.
cExpenseReportType_EXRPTTYP		R	EXRPTTYP	A user defined code (09E/RT) that describes the expenses on the report. Examples of expense report types include travel and entertainment, relocation, and tuition reimbursement. The expense report type determines which expense categories from the policy are available for entering expense report detail information.
jdDateCreated_DTECRT		R	DTECRT	The date on which the expense report was created.
cAccept_Reject_EV01		R	EV01	Flag to indicate if the transaction is an accept approval or reject approval. “1” = Accept “2” = Reject
szDescription_EXRPTDES		N/A	EXRPTDES	Output data: A summarized description of the expense report.
mnTotalExpenses_TOTEXP		N/A	TOTEXP	Output data: The sum of all expenses entered on the expense report.
mnReimbursementTotal_REIMBTOT		N/A	REIMBTOT	Output data: The sum of the expenses entered on the expense report that will be paid to the employee.
mnPercentIOfLineExcptns_PEREXC		N/A	PEREXC	Output data: The percentage of exceptions on the expense report. The system marks an expense item as an exception if it breaks a policy rule.
mnUnallowableAmtTot_GOVUNTOT		N/A	GOVUNTOT	Output data: A value that represents the total portion of the expense amount that is beyond the allowance limit and will not be reimbursed.
cReceiveCopy_RECEIVE		O	RECEIVE	An option that you use to receive an email indicating the reason that the expense report was rejected.
cSendCopy_SEND		O	SEND	An option that you use to send the manager an email indicating the reason that the expense report was rejected.
cEntrtnmntExpnsEntryErr_ENTERT		O	ENTERT	Flag to send a system message that notifies the employee to submit the company name of the participants who attended an event for which the employee is requesting entertainment expense reimbursement.
cExpenseItemLocError_LOCERROR		O	LOCERROR	Flag to send a system message that notifies the employee that they specified an incorrect expense location on their expense report.
cHotelExpenseEntryError_HOTEL		O	HOTEL	Flag to send a system message that notifies the employee to enter a separate detail line for each expense incurred at the hotel.
cMealExpenseEntryError_MEAL		O	MEAL	Flag to send a system message that notifies the employee to enter meals separately by receipt date.
cFreeFormTextMessage_TXTMSG		O	TXTMSG	Flag to allow you to write your own message. The system displays the text message window when you press the Send Message button.
cReceiptsNotLabeled_LABEL		O	LABEL	Flag to send a system message that notifies the employee to label the required receipts for their expense report.
c10Day_MissingRecpts_RECEIPT3		O	RECEIPT3	Flag to send a system message that notifies the employee that 10 days have elapsed since their expense report was submitted and no receipts have been received.
cExpnsRprtMissingRcpt_RECEIPT1		O	RECEIPT1	Flag to send a system message that notifies the employee to submit all the required receipts for their expense report.
cExpRptMissingAllRcpt_RECEIPT2		O	RECEIPT2	Flag to send a system message that notifies the employee that no receipts were received for their expense report.
szAdditionalText_VDXA		C	VDXA	Required entry when “1” is entered for cFreeFormTextMessage_TXTMSG . Text box that allows the user to enter additional message to be returned to the employee.
szMissingReceipts_MISSRCPT		C	MISSRCPT	Required entry when “1” is entered for cExpnsRprtMissingRcpt_RECEIPT1 . The labels corresponding to the receipts that have not been submitted for processing the expense report. The system uses the values entered to notify the employee of which receipts to forward.
Globally Unique Identifier (GUID) Fields	GUID values are all optional unless a business must comply with FDA 21 CFR Part 11 auditing requirements. Refer to Special Processing Interface Usage Guide for GUID Input Data Structure details.
szOrginlWorkStationId_WRKSTNID		R	WRKSTNID	The identification number of the workstation on which the expense report was entered.
mnManagerID_MGRID		R	MGRID	The address book number of the employee's manager.

R = Required

O = Optional

X = Required but will default in if not passed

C = Conditional (see notes for conditions)

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