Purchase Order Receipt User Guide
About Purchase Order Receipt
The Purchase Order Receipt app allows warehouse operators to receive material for purchase orders.
You can use the app to efficiently scan and record each material you receive. As you record received materials, you specify various information about the material, including the plant, receiving location, purchase order number, material, batch number, and quantity.
Only open purchase orders are available for inventory receipt. After receipt, the transaction stores the materials in the specified location.
This app only displays data for warehouse inventory items in your SAP instance.
Receive purchase order items
The Purchase Order Receipt app allows warehouse operators to receive material for purchase orders. You can use the app to efficiently scan and record each material you receive. As you record received materials, you specify various information about the material, including the plant, receiving location, purchase order number, material, batch number, and quantity.
To receive purchase order items, complete the following steps in the app.
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If the Enter Plant field displays, scan or enter the plant number.Step InformationNote:This field only displays if the _SAP_PLNT_PROMPT configuration value is set to Y.
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For Enter Storage Location, scan or enter the storage location associated with the purchase order.
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For Enter Purchase Order, scan or enter the purchase order number associated with the purchase order.
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For Enter Material Number, complete one of the following actions.
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Scan or enter the purchase order number that you want to purchase order.
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Select Purchase Order Items List and select the material number that you want to count.
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If the Enter Batch field displays, scan or enter the batch number associated with the material.Step InformationNote:This field only displays if the material is batch-managed.
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For Enter Quantity, scan or enter the received quantity.
Result: The app displays the message "Item Received". The app updates SAP records with the quantity received. For more information, refer to Updated Purchase Order Receipt settings in SAP.
Updated Purchase Order Receipt settings in SAP
The Purchase Order Receipt app allows warehouse operators to receive material for purchase orders.
Material document settings
This app creates a new Material Document for this transaction. You can use the Transaction Code MB03 to display the Material Document. You must enter the Material Document number to continue. The app records the following settings for this newly created document.
Note:These settings are specific requirements for this app transaction. We assume that all additional inventory settings are fully and accurately configured for the requirements of your environment.
Mvt
Displays the movement type.
Material Document
Displays the document number for the material.
Item
Displays the number of materials received.
Plnt
Displays the plant.
Posting Date
Displays the date of the purchase order.
Quantity
Displays the quantity of each material received in the purchase order.
Purchase Order settings
You can use the Transaction Code ME23N to display the Purchase Order. You must enter the Purchase Order number to continue.
Status
Displays the status of the purchase order. The transaction updates this value to release completed. It also informs users if there are any materials that still need to be delivered.
DSI transaction log settings
The app updates the transaction log in SAP with the completed app transaction. You can verify this update using Transaction Code /n/ZDSI/ZTRAN. The transaction creates a new line in the log, containing the following unique settings.
Script Name
The transaction displays "PO Receipt"
Date/Time
This transaction displays the date and time when the transaction occurred.
User Name
The transaction displays the name of the user who completed the transaction.
Called Function Name
The transaction displays "/ZDSI/GOODSMVT_CREATE"
Calling Script Description
The transaction displays the app name.
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