Ship Confirm User Guide
About Ship Confirm
Ship Confirm allows you to record inventory being shipped from the warehouse to fulfill outbound sales orders and transfer orders. This is the primary app that facilitates the Ship stage of a typical warehouse workflow.
You can use the app to search for an order, customer, or shipment number, and then select the desired shipment from the results. The transaction then updates the shipment and order information in your Oracle Cloud instance to indicate that the inventory has been successfully shipped from the warehouse.
Ship a shipment associated with a sales order or transfer order
You can use Ship Confirm to record all shipments departing from the warehouse in order to fulfill a sales order or a transfer order. When using this app, you must ship a single shipment at a time. To exit the app at any time, select Exit Transaction.
To ship a shipment, complete the following steps in the app.
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For Organization, verify or enter your organization.Step InformationNote:Depending on the app's configuration settings, this prompt may not display. If this occurs, the app selects the default organization configured in Cloud Inventory® Platform.
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For Select Option, select one of the following methods to determine the inventory that you want to pick.
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By Order
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By Item
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By Customer
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By Shipment
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By Dock
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All Open Lines
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Complete the appropriate action to determine the shipment line that you want to ship in the transaction.
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If you selected By Order on the previous screen, for Order, scan or enter the desired sales order number or transfer order number. Then, select a shipment from the displayed results.
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If you selected By Item on the previous screen, for Item Number, scan or enter the desired item number. Then, select a shipment from the displayed results.
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If you selected By Customer on the previous screen, for Customer, enter the full and exact name of the desired customer. Then, select a shipment from the displayed results.
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If you selected By Shipment on the previous screen, for Shipment Number, scan or enter the desired shipment.
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If you selected By Dock on the previous screen, for Dock, scan or enter the desired shipping dock subinventory. Then, select a shipment from the displayed results.
Expected ResultResult: After you select your shipment, the app displays all open, unshipped shipment lines required for the shipment. The following information displays for each shipment line.-
Item Name
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Item Description
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Order Number
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Customer
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Requested Quantity
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Shipped Quantity
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For Select Shipment Line, for each shipment line that you want to confirm for shipment, complete the following substeps.Step InformationNote:Alternately, if the Ship All option is enabled using the OC_SHIPMENT_SHIP_ALL element, you can select Ship All to ship all available shipments.
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Select the desired shipment line.
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For Shipped Quantity, specify the quantity being shipped.Step InformationNote:
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You must enter a positive quality.
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You may not enter a higher quantity than the amount requested in the pick slip.
Expected ResultResult: The app displays the Select Shipment Line list and locally updates the shipped quantity for the selected line. -
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After shipping quantity for all desired lines, select Complete Shipment.Expected ResultResult: The app displays the following information for the transaction.
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Shipments
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Customer
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Ship Date
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Shipping Carrier
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To process the ship transaction, select Confirm.
Results:
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The app records the shipped quantity.
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If the required quantity for the selected item has been shipped, the app processes the ship transaction in Oracle Cloud. If all items on the pick slip have now been picked, the shipment status updates to "Confirmed." Refer to Updated Ship Confirm settings in Oracle Cloud.
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The app returns to the initial screen.
Updated Ship Confirm settings in Oracle Cloud
The Ship Confirm app allows you to process ship confirm transactions that are associated with shipments and orders in Oracle Cloud. Every transaction modifies specific data records in Oracle Cloud.
The app can modify the following data records in Oracle Cloud.
Shipment settings
The app adjusts the following shipment settings.
Shipment Status
If the required quantity for all shipment lines has been shipped, the transaction updates the shipment status to "Confirmed."
Lines: Shipped Quantity
The transaction increases this value by the quantity shipped.
Inventory settings
The app adjusts the quantity for the selected inventory items in the transaction.
Quantity: On-Hand
The transaction reduces the on-hand quantity for the item by the value specified in the app, at the specified source combination of subinventory, locator, and/or lot. As a result, this may also update the available quantity for the item at that location.
Transactions
The app creates a record in Oracle Cloud for every successful transaction.
To view transactions created by the app, go to Inventory Management > Inventory (task) > Review Completed Transactions.
Transactions created using this app receive the following settings.
Transaction
The transaction creates an ID number for the transaction.
Item
The transaction records the name of the shipped inventory item.
Subinventory
The transaction records the source subinventory.
Locator
The transaction records the source locator, if any.
Transaction Quantity
The transaction records quantity shipped for the inventory item.
Transaction UOM
The transaction records the UOM associated with the inventory item.
Transaction Date
The transaction records the date and time of the transaction.
Transaction Type
The transaction records "Sales Order Issue" or "Transfer Order Interorganization Shipment" as the transaction type.
Transaction Source Type
The transaction records "Sales Order" or "Transfer Order" as the source type.
Reference
The transaction records the reference associated with the shipment request.
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