Inspection Receipt User Guide
About Inspection Receipt
The Inspection Receipt app allows you to inspect received items that are awaiting inspection.
This app is useful when your Oracle Cloud environment is set up to route received inventory into Receiving, where the inventory must be inspected before being put away into warehouse storage.
After inspecting an item, you determine whether to accept the item into your warehouse inventory, or to reject the item. If you accept the item, the app transitions into a putaway behavior, allowing you to determine the destination subinventory and locator, if applicable.
When inspecting an item, the app also allows you to record quality information and notes for the item, which are saved in your Oracle Cloud instance at the conclusion of the transaction.
Inspect an item flagged for inspection
You can use Inspection Receipt to inspect received items before they are put away. When inspecting an item, you can determine whether to reject an item or to accept the item and put it away in warehouse inventory. You can select F3 at any time to exit the application.
To inspect an item, complete the following steps in the app.
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For Organization, verify or enter your organization.Step InformationNote:Depending on the app's configuration settings, this prompt may not display. If this occurs, the app selects the default organization configured in Cloud Inventory® Platform.
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To determine the criteria used to identify the receipt, select one of the following methods.
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Purchase Order
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Transfer Order
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In-Transit-Shipment
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Receipt
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Supplier
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Item
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Complete the appropriate action to determine the purchase order that you want to receive in the transaction.
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If you selected Purchase Order on the previous screen, for Purchase Order, scan or enter the desired purchase order number.
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If you selected Transfer Order on the previous screen, for Transfer Order, scan or enter the desired transfer order.
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If you selected In-Transit-Shipment on the previous screen, for In-Transit-Shipment, scan or enter the desired in-transit shipment.
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If you selected Receipt on the previous screen, for Receipt, scan or enter the desired receipt number.
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If you selected Supplier on the previous screen, for Supplier, scan or enter the desired supplier name.
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If you selected Item on the previous screen, for Item Number, scan or enter the desired item number.
Expected ResultResult: When you scan information associated with one or more valid receipts that are ready for inspection, the app displays all line items associated with your entered information. The app displays the following information for each line item.-
Item name
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Item description
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Receipt number
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Quantity to review
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Order number
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Line status
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For Select Line to Inspect, select the desired line item.
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For Item, scan or enter the item name to validate the selected item.
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When the Accept and Reject options display, complete one of the following actions.
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To accept the line item the Accepted status, select Accept.
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To give the line item the Rejected status, select Reject.
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For Quantity, select the quantity to which you want to assign the previously selected status.
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For Select Inspection Quality, select the quality rating that you want to associate with the inspected items.Step InformationNote:By default, the quality ratings you can select are "Excellent," "Above Average," "Average," "Below Average," "Unacceptable," and "Reject and Notify." The options available in this list are determined by the OC_INSPECTION_QUALITY_LIST configuration element.
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For Notes, enter any desired information about the inspection.Step InformationNote:Depending on the OC_INSPECTION_PRMPT_RSN_NOTES configuration element, this prompt may not display.Expected ResultResult: After you submit the note, the message "The transaction successfully processed" displays. The app processes the inspection transaction and updates Oracle with the specified quantity, status, quality, and note. Depending on the value for the OC_PROMPT_PUTAWAY configuration element, one of the following occurs.
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If the app is not configured to allow putaway, the app concludes the transaction and returns to the initial screen.
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If the app is configured to allow putaway, the app displays Putaway Subinventory. If the app displays Putaway Subinventory, complete the following steps.
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For Putaway Subinventory, complete one of the following actions.
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If you have the subinventory ID available, scan or enter the desired subinventory.
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To select from a list of valid subinventories, select Show Subinventories and then select the desired subinventory.
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If the subinventory is locator-controlled, for Locator, complete one of the following actions.
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If you have the locator ID available, scan or enter the desired locator.
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To select from a list of valid locators, select Show Locators and then select the desired locator.
Step InformationNote: The entered locator is associated with the previously entered subinventory. -
Results:
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The app displays the message "The transaction successfully processed."
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The app transaction updates various settings in Oracle Cloud. In addition, the app creates a record of the receipt transaction in Oracle Cloud. Refer to Updated Receiving settings in Oracle Cloud.
Updated Inspection Receipt settings in Oracle Cloud
The Inspection Receipt app allows you to inspect and putaway received items that are associated with receipt records in Oracle Cloud. Every transaction modifies specific data records in Oracle Cloud.
The app can modify the following data records in Oracle Cloud.
Receipt settings
The app adjusts the following setting for each inspected item in the receipt.
Quantity
The transaction updates the various quantity values for each inspected item.
Inventory settings
The app adjusts the quantity for the selected inventory items in the transaction.
Quantity: On-Hand
A receipt transaction increases the on-hand quantity for the received item by the value specified in the app, at the specified combination of subinventory, locator, and/or lot. This transaction may also update the available quantity for the item at that location.
Transaction lines
The app creates a new line record in Oracle Cloud for every successful inspection transaction.
To view transactions created by the app, go to the Inventory Management > Manage All Lines page.
Lines created using this app receive the following settings.
Organization
The transaction records the organization for the transaction.
Item
The transaction records the name of the inspected product.
Item Description
The transaction records the description of the inspected item.
Line Status
The transaction records the inspection status for the item as either "Accepted" or "Rejected."
Receipt
The transaction records the receipt record associated with the inspection.
Document Type
The transaction records the type of order associated with the inspection. Possible values include "Purchase order," "Transfer order," and "In-transit shipment."
Document Number
The transaction records the ID number of the order associated with the inspection.
Quantity
The transaction records the quantity of items inspected during the transaction.
UOM Name
The transaction records the UOM for the transaction.
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