Correct Receipt User Guide
About Correct Receipt
The Correct Receipt app allows you to perform adjustments to correct the quantity of previously received inventory items in your warehouse.
In this app, you can perform a positive or negative correction for item lines associated with received purchase orders, transfer orders, and in-transit shipments. In order to correct an item line, the associated order cannot have the Closed status.
When making the correction, the app immediately updates the applicable inventory quantity information or receiving quantity information in Oracle Cloud. You can also record a reason code and notes regarding the correction.
Correct a previously received item quantity
You can use Correct Receipt to adjust the quantity of items that have previously been received for a purchase order, transfer order, or in-transit shipment. To exit the app, you can select the Exit Transaction button, or F3 on a Windows device.
Prerequisites:
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The item line must be previously received.
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The order associated with the item line cannot have a "Closed" status.
To correct the recorded quantity for a received item, complete the following steps in the app.
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For Organization, verify or enter your organization.Step InformationNote:Depending on the app's configuration settings, this prompt may not display. If this occurs, the app selects the default organization configured in Cloud Inventory® Platform.
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To determine the criteria used to identify the receipt, select one of the following methods.
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By Document
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By Shipment
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By Receipt
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By Supplier
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By Item
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Complete the appropriate action to determine the receipt that you want to correct in the transaction.
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If you selected By Document on the previous screen, for Document (Order, Shipment), scan or enter the desired order number.
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If you selected By Shipment on the previous screen, for Shipment, scan or enter the desired shipment number.
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If you selected By Receipt on the previous screen, for Receipt, scan or enter the desired receipt number.
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If you selected By Supplier on the previous screen, for Supplier, scan or enter the desired supplier name.
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If you selected By Item on the previous screen, for Item Number, scan or enter the desired item number.
Expected ResultResult: If the specified information is associated with one or more valid receipts, the app displays all line items associated with your query. The app displays the following information for each line item.-
Item name
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Item description
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Receipt number
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Quantity to review
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Supplier
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Subinventory
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Line status
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For Select Line to Inspect, select the desired line item.
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For Correct Quantity, select the actual quantity received.
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For Select Reason, complete one of the following actions.Step InformationNote:Depending on the app's configuration settings, this prompt may not display.
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To associate a reason with the correction transaction, select one of the displayed reasons. The available reasons will vary based on the reasons configured in your Oracle Cloud instance.
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To correct the quantity without selecting a reason, select Skip Reason.
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For Note, enter any desired information about the correction.
Results:
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The app displays the message "The transaction successfully processed."
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The app transaction updates various settings in Oracle Cloud. In addition, the app creates a record of the receipt transaction in Oracle Cloud. Refer to Updated Receiving settings in Oracle Cloud.
Updated Correct Receipt settings in Oracle Cloud
The Correct Receipt app allows you to modify the received quantity for items that are associated with receipts in Oracle Cloud. Every transaction modifies specific data records in Oracle Cloud.
The app can modify the following data records in Oracle Cloud.
Receipt settings
The app adjusts the following setting on the receipt specified in the app.
Quantity
The app updates the Net Received value to indicate the quantity specified in the app.
Inventory settings
The app adjusts the quantity for the selected inventory items in the transaction.
Quantity: Available
A receipt transaction increases the available quantity for the received item by the value specified in the app, at the specified combination of subinventory, locator, and/or lot. This transaction may also update the available quantity for the item at that location.
Transactions
The app creates a record in Oracle Cloud for every successful correction transaction.
To view transactions created by the app, go to Inventory Management, open the desired receipt record and then select View Transaction History on the receipt page.
Transactions created using this app receive the following settings.
Transaction Type
The transaction records the transaction type as "Correct."
Transaction ID
The transaction records the transaction ID.
Subinventory
The transaction records the associated subinventory, if any.
Locator
The transaction records the associated locator, if any.
Transaction Quantity
The transaction records the corrected quantity for the item.
Transaction UOM
The transaction records the UOM associated with the assembled item.
Transaction Date
The transaction records the date of the transaction.
Deliver-to-Location
The transaction records the associated location.
Notes
The transaction records the user that completed the transaction, as well as the note entered in the transaction.
Reason
The transaction records the reason specified in the transaction, if any.
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