Account Alias Issue User Guide

About Account Alias Issue

Account Alias Issue allows you to record inventory being issued from storage and associate that issue with a specific ledger account. This app allows you to reference the desired account using the associated account alias.

This app facilitates a negative inventory adjustment in Oracle Cloud. If you want to issue inventory without recording the transaction in an account, use the Miscellaneous Issue app instead.

Issue inventory associated with an account

You can use Account Alias Issue to make a negative inventory adjustment that references an account alias.

To issue inventory, complete the following steps in the app.

For Organization, verify or enter your organization.

Step Information

Note:Depending on the app's configuration settings, this prompt may not display. If this occurs, the app selects the default organization configured in Mobile Enterprise Platform.
If Account Alias displays, scan or enter the alias associated with the desired ledger account.
Step Information
Note:

To view a list of available account aliases, select F2.

Depending on the app's configuration settings, this prompt may not display. If this occurs, the app selects the default account alias configured in Mobile Enterprise Platform.
If Subinventory displays, scan or enter the subinventory containing the item.
Step Information
Note:

To view a list of available subinventories, select F2.

If the inventory item is not subinventory-controlled in Oracle Cloud, this prompt does not display.
If the subinventory is locator-controlled, for Locator, scan or enter the desired locator.
Step Information
Note:

To view a list of available locators, select F2.

If the subinventory is not locator-controlled in Oracle Cloud, this prompt does not display.
For Item Number, scan or enter the desired item number.
Expected Result
Results: Depending on the number of inventory items associated with the specified combination of organization, subinventory, and/or locator, one of the following occurs.

If a single item matches the scanned or entered value, the app selects that inventory item.

If multiple items match the scanned or entered value, the app displays a list where you can select the desired inventory item.
If multiple items are displayed, for Item Number, select the desired item.

Expected Result

Result: The app displays the item name, item description, on hand quantity, and available quantity.
If the item is lot-controlled, for Lot Number, scan or enter the desired lot number.
Step Information
Note:

To view a list of available lots, select F2.

If the inventory item is not lot-controlled in Oracle Cloud, this prompt does not display.
For Quantity, specify the amount of quantity that you want to issue.

Step Information

Note:If the app is configured to prevent negative inventory balances, the app displays an error when a transaction would result in a negative balance.
If the item is serial-controlled, for Serial Number, complete one of the following actions.
- To enter serial numbers one at a time, scan or enter each desired serial number.
- To specify a range of serial numbers, select F2 and enter the start and end numbers for the range.
Step Information

Note:If the inventory item is not serial-controlled in Oracle Cloud, this prompt does not display.
If Select Reason displays, select the reason associated with the issue.
Step Information
Note:

If the app is configured to automatically enter a reason value, this prompt does not display, and the app automatically uses the configured value.

If this field displays, you can optionally press the Esc key to skip this step.

Result: If configured to display following a successful transaction, the "Transaction completed successfully" screen displays. The app transaction updates the on-hand quantity for the inventory item in Oracle Cloud. In addition, the app creates a record of the transaction in Oracle Cloud. Refer to Updated Account Alias Issue settings in Oracle Cloud.

Updated Account Alias Issue settings in Oracle Cloud

The Account Alias Issue app allows you to process inventory issue transactions that are associated with a ledger account in Oracle Cloud. Every transaction modifies specific data records in Oracle Cloud.

The app can modify the following data records in Oracle Cloud.

Inventory settings

The app adjusts the quantity for the selected inventory items in the transaction.

Quantity: On-Hand

The transaction reduces the on-hand quantity for the item by the value specified in the app, at the specified combination of subinventory, locator, and/or lot. As a result, this may also update the available quantity for the item at that location.

Transactions

The app creates a record in Oracle Cloud for every successful transaction.

To view transactions created by the app, go to Inventory Management > Inventory (task) > Review Completed Transactions.

Transactions created using this app receive the following settings.

Transaction

The transaction creates an ID number for the transaction.

Item

The transaction records the name of the issued inventory item.

Subinventory

The transaction records the subinventory, if any, where the inventory item is located.

Locator

The transaction records the locator, if any, where the inventory item is located.

Transaction Quantity

The transaction records quantity issued for the inventory item.

Transaction UOM

The transaction records the UOM associated with the inventory item.

Transaction Date

The transaction records the date of the transaction.

Transaction Type

The transaction records "Account Alias Issue" as the transaction type.

Transaction Source Type

The transaction records "Account Alias" as the source type.

Source Reference

The transaction records the reference associated with the transaction source type.

Account

The transaction records the ledger account selected via an alias in the transaction.

Reason

The transaction records the reason, if any, selected in the transaction.

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