Shop Order Receive User Guide
About Shop Order Receive
After a part is created for a shop order, the Shop Order Receive app allows you to receive the completed parts into your IFS inventory.
You can use the app to specify information about the Shop Order, and the part to be received. This can include the Shop Order number, part number, serial number, lot number, location, and quantity. You can only specify the serial number for parts that are serial tracked, and the lot number for parts that use lot tracking.
The app then submits the transaction and updates your IFS instance with information about the received part. If the value of the IFS_BACKFLUSH configuration element is set to yes and the materials consumed to create the received part were not previously issued, they are issued automatically when the transaction is processed. The app also updates any open operations with the quantity required to create the received part.
This app displays data only for Shop Orders recorded in your IFS instance. Before you run the Shop Order Receive app, your IFS instance must contain a Shop Order with a status of "Released" or "Started" and all consumed materials must be either reserved or issued.
Receive a completed part from a Shop Order
The Shop Order Receive app allows you to receive completed parts from an IFS Shop Order into your inventory. You can exit the app at any time by pressing F3.
Prerequisite: Required IFS settings for Shop Order Receive.
To receive a completed part from a Shop Order, complete the following steps in the app.
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On the Receive Shop Order screen, for Enter Order, complete one of the following actions.
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Enter the shop order number, and then press Enter.
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Scan a barcode to populate the field.
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To select from a list of available shop orders, select Search and select an order from the list, and then press Enter.
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If the selected order has multiple releases, for Enter Release, complete one of the following actions.
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Enter the release number, and then press Enter.
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Scan a barcode to populate the field.
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To select from a list of available releases, select Search and select a release from the list, and then press Enter.
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If the selected combination of order and release has multiple sequences, for Enter Sequence, complete one of the following actions.
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Enter the sequence number, and then press Enter.
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Scan a barcode to populate the field.
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To select from a list of available sequences, select Search and select a sequence from the list, and then press Enter.
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If the part is serial tracked, for Enter Serial, complete one of the following actions.
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Enter the desired serial number, and then press Enter.
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Scan a barcode to populate the field.
Step InformationNote:This field displays only for parts that are serial tracked. -
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If the part is lot tracked, for Enter Lot, complete one of the following actions.
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Enter the desired lot number, and then press Enter.
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Scan a barcode to populate the field.
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To select from a list of available lots, select Search and select a lot from the list, and then press Enter.
Step InformationNote:This field displays only for parts that are lot tracked. -
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To specify the location to which the part is received, for Enter Location, complete one of the following actions.
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Enter the desired location, and then press Enter.
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Scan a barcode to populate the field.
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To select from a list of available locations, select Search and select a location from the list, and then press Enter.
Step InformationNote:This field displays only for parts that are lot tracked. -
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For Enter Quantity, enter the quantity you are receiving, and then press Enter.Step InformationNote:If the part is serial tracked, you must enter a quantity of "1".Expected ResultResult: After you enter a quantity, the app submits the transaction and displays the message "Transaction successful". For information about IFS settings modified by the transaction, refer to Updated Shop Order Receive settings in IFS.
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Optional. If you want to print product labels for the received part, complete the following substeps.Step InformationNote:You can print labels only when the value of the _IFS_PRINT configuration element is set to "ON". If the value is set to "OFF", the Printer Number and Print Quantity fields do not display.
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For Printer Number, enter the number of the printer you want to use.Step InformationNote:The printer number must match the number of an EPP label printer that is registered in DSI Platform.
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For Print Quantity, enter the number of labels you want to print.
Expected ResultResult: The app displays the message "Labels Printed Successfully", and EPP prints the requested number of labels for the part. -
Updated Shop Order Receive settings in IFS
The Shop Order Receive app allows you to manually issue a material to a Shop Order in IFS. Every transaction modifies specific data records in IFS.
Shop Order
After you submit a transaction for a Shop Order, the status is updated to "Started". If the Close Code for the Shop Order is set to "Auto Close", after all parts for a shop order have been received, the status is updated to "Closed". You can verify this setting on the Shop Order page.
The transaction updates the following settings on the Details tab on the Shop Order page.
Completed quantity
The completed quantity increases by the amount specified in the app.
Remaining Net Supply
The remaining net supply decreases by the amount specified in the app.
State: Material
After a material is issued, the state updates to "Partially Issued". After all materials are issued, the state updates to "Completely Issued".
State: Products
After a part is received, the state updates to "Partially Received". After all parts are received, the state updates to "Completely Received".
The transaction also updates the following settings on the Materials tab on the Shop Order page.
Material Line Status
The status of the material line. After a material is issued, the status is updated to "Issued". After all parts for a shop order have been received, the status is updated to "Closed".
Last Issue Date
The date on which the material was last issued.
Qty Issued
The quantity of the material that has been issued.
Qty Remaining to Issue
The quantity of remaining materials that are required for the operation.
Inventory Part
The following updated settings can be verified on the Quantity per Location Details page.
On Hand Qty
After a material is issued, the on hand quantity for the material decreases by the amount required to create the received part.
After a part is received, the on hand quantity for the part increases by the amount received.
Inventory Transaction History
The app updates the inventory transaction history in IFS with a new line for each transaction. The following unique settings are added for each transaction. You can verify these settings on the Inventory Transaction History per Part page.
Created
The date on which the transaction took place.
Creation Time
The time at which the transaction took place.
Transaction Code
For received parts, the transaction displays "OOREC". The following additional codes may display if the Shop Order is closed as a result of the received part.
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If there is a variance between the machine overhead that was used and the overhead that was initially calculated, "SOMACHOHV+" or "SOMACHOHV-" displays.
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If there is a variance between the direct machine cost and the cost that was initially calculated, "SOMACHV+" or "SOMACHV-" displays.
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If there is a variance between the materials used and the materials that were initially calculated, "SOMTRLV+" or "SOMTRLV-" displays.
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If there are any remaining Shop Order variances, "SODIFF+" or "SODIFF-" displays.
For parts that were issued via backflush, the transaction displays "BACFLUSH".
Transaction Description
For received parts, the transaction displays "Receipt of Shop Order". The following additional descriptions may display if the Shop Order is closed as a result of the received part.
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The machine overhead variance transaction displays "Positive variance of Machine OH" or "Negative variance of Machine OH".
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The direct machine cost variance transaction displays: "Positive variance of Direct Machine Cost" or "Negative variance of Direct Machine Cost".
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The direct material cost variance transaction displays: Positive variance of Direct Material Cost" or "Negative variance of Direct Material Cost".
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The Shop Order variance transaction displays: "Positive Difference of Calculation" or "Negative Difference of Calculation".
For parts that were issued via backflush, the transaction displays "Backflush Component for Shop Order".
Inventory Location
Displays the location in which the transaction took place.
Warehouse
Displays the warehouse in which the transaction took place.
Quantity
For received parts, the transaction displays the quantity that was received.
For variances, the transaction displays the quantity of machine and material costs that were adjusted after the Shop Order was closed.
For parts that were issued via backflush, the transaction displays the quantity that was issued.
Source Ref Type
The transaction displays "Shop Order".
Source Ref 1
The transaction displays the number of the Shop Order.
Source Ref 2
The transaction displays the number of the Shop Order release.
Source Ref 3
The transaction displays the number of the Shop Order sequence.
By
The user who ran the transaction.
Labor and Operation History
If any Shop Order Operations are open, the app reports the quantity required to create the received part. The following unique settings are added for each transaction. You can verify these settings on the Labor and Operation History page.
Transaction Code
The transaction displays "OPFEED".
Transaction Description
The transaction displays "Report Operation".
Order No
The Shop Order number associated with the transaction.
Release No
The release number associated with the transaction.
Sequence No
The sequence number associated with the transaction.
Operation No
The operation number associated with the transaction.
Order Type
The transaction displays "Shop Order".
Work Center No
The Work Center that performed the work associated with the transaction.
Work Center Desc
The description for the Work Center that performed the work associated with the transaction.
Resource ID
The resource used at the Work Center.
Resource Description
The description for the resource used at the Work Center.
Resource Share
The share of the resource that was required.
Site
The site at which the transaction occurred.
Site Description
The description for the site at which the transaction occurred.
Part No
The part number associated with the Shop Order.
Part Description
The description for the part number associated with the Shop Order.
Date Created
The date and time on which the transaction was created.
Transaction Date
The date and time on which the transaction occurred.
Machine Time
The machine time reported for the operation.
Resource Hours
The Resource Hours reported for the operation.
Complete Qty
The quantity of parts that have been completed by the transaction.
Scrapped Qty
The quantity of parts that have been scrapped by the transaction.
Labor Setup Time
The labor setup time reported for the operation.
Labor Time
The labor time reported for the operation.
Performed by
The IFS user who ran the transaction.
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