Count per Part User Guide
About Count per Part
After you perform an inventory part count, the Count per Count app allows you to send the results to your IFS instance.
This app allows you to count any part at your site without a count report.
You can use the app to specify information about each part you want to count. This can include the part's location, part number, serial number, lot number, and quantity. You can only specify the serial number for parts that are serial tracked, and the lot number for parts that use lot tracking. The quantity for serial tracked parts is always "1".
The app then submits the count data for the part you specified, and updates your IFS instance with the count information.
This app only displays data for warehouse inventory items recorded in your IFS instance. Before you run the Count per Part app, your IFS instance must contain a part with a planning method other than O, K, or T.
Count parts without a Count Report
The Count per Part app allows you to send the results of an inventory count to your IFS instance without using a Count Report. You can exit the app at any time by pressing F3.
Prerequisite: Required IFS settings for Count per Part.
To count parts without a count report, complete the following steps in the app.
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To select the part that was counted, on the Count Per Part screen, for Enter Part, complete one of the following actions.
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Enter the part number, and then press Enter.
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Scan a barcode to populate the field.
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To select from a list of available parts, select Search and select a part from the list, and then press Enter.
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If the part is serial tracked, for Enter Serial, complete one of the following actions.
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Enter the desired serial number, and then press Enter.
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Scan a barcode to populate the field.
Step InformationNote:This field only displays for parts that are serial tracked.Expected ResultResult: You are not prompted to enter a quantity for serial tracked parts. -
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If the part is lot tracked, for Enter Lot, complete one of the following actions.
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Enter the desired lot number, and then press Enter.
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Scan a barcode to populate the field.
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To select from a list of available lots, select Search and select a lot from the list, and then press Enter.
Step InformationNote:This field only displays for parts that are lot tracked. -
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To select the location in which the part was counted, for Enter Location, complete one of the following actions.
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Enter the location number, and then press Enter.
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Scan a barcode to populate the field.
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To select from a list of available locations, select Search and select a location from the list, and then press Enter.
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For Enter Quantity, enter the quantity that was counted, and then press Enter.Step InformationNote:This prompt does not display for serial tracked parts.Expected ResultResult: After you enter a quantity, the app submits the transaction. For serial tracked parts, the app automatically submits the transaction with a value of 1.
Result: The app displays the message "Transaction successfully submitted". One of the following additional results occurs.
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If the Counted Qty does not match the On Hand Qty, and a counting limit is used for your site, any results that do not meet the limit are rejected and must be approved manually. The part is frozen for counting until the results are approved.
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If the Counted Qty matches the On Hand Qty, or falls within the limit, the count is automatically approved and completed.
Updated Count per Part settings in IFS
The Count per Part app allows you to count parts without creating a count report in IFS. Every transaction modifies specific data records in IFS.
Approved Counts - Inventory Part page
If the counted quantity does not match the on hand quantity, but falls within the limit, the following settings are updated on the Inventory Part page.
The following setting is updated on the General tab.
On Hand Qty
The quantity that is currently available.
The following setting is updated on the Misc Part Info tab.
Cum Count Diff
The total difference between the counted quantity and on hand quantity in all inventory locations.
Approved Counts - Count Results page
If the counted quantity matches the on hand quantity, or falls within the limit, the results of the count are added to the Count Results page. The app records the following relevant settings.
Site
The site number where the counted part is located.
Part No
The part number of the part that was counted.
Part Description
The description associated with the counted part.
Location No
The location of the counted part.
Counted Qty
The quantity that was counted for the specified part.
On Hand Qty
The quantity that is currently available at the specified location.
Status
Specifies the count status. The app records "Completed" if the Counted Qty matches the On Hand Qty.
Serial No
The serial number of the counted part, if one was specified.
Lot/Batch No
The lot number of the counted part, if one was specified.
Confirmation Date/Time
The date and time at which the app submitted the transaction.
Count User ID
The user ID of the IFS user who ran the transaction.
Approval Date/Time
The date and time at which the count was approved. The app records the same date and time for both confirmation and approval if the Counted Qty matches the On Hand Qty.
Approval User ID
The user ID of the IFS user who approved the transaction. The app records the same user ID for both confirmation and approval if the Counted Qty matches the On Hand Qty.
Rejected Counts - Count Results per Inventory Part page
If there is a discrepancy between the counted quantity and the on hand quantity, and the discrepancy goes over the limit, the results of the count are added to the Count Results per Inventory Part page.
The app records the following relevant settings.
Part No
The part number of the part that was counted.
Part Description
The description associated with the counted part.
Site
The site number where the counted part is located.
On Hand Qty
The quantity that is currently available at the specified location.
Acc Count Diff
The total difference between the counted quantity and on hand quantity in all inventory locations.
Location No
The location of the counted part.
Counted Qty
The quantity that was counted for the specified part.
Difference Qty
The difference between the counted quantity and on hand quantity.
Serial No
The serial number of the counted part, if one was specified.
Lot/Batch No
The lot number of the counted part, if one was specified.
Confirmation Date/Time
The date and time at which the app submitted the transaction.
Count User ID
The user ID of the IFS user who ran the transaction.
Status
Specifies the count status. The app records "Rejected" if the Counted Qty does not match the On Hand Qty.
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